Barks Flytt & Alltjänst: How they keep three long-haul trucks and 25 movers in sync – from Kalmar to Cannes
With a truck driving between Kalmar and Stockholm and two full-size rigs on European roads almost every week, Barks Flytt & Alltjänst Express AB has gone from Excel spreadsheets and paper files to a fully digital chain with Movex at its hub—from the initial quote to the final payroll file in Fortnox.
“Itfeels like everything is in one place now. We don't miss any jobs, and the drivers manage themselves in the app.”
About Barks Flytt & Alltjänst
Founded:1989, with nearly 40 years in the industry, they are a second-generation family business.
Based inKalmar/Nybro but active throughout Europe
Staff:15 permanent employees, increased to around 25 in the field during May–October
Vehicles:one domestic long-haul truck + two international trucks on regular routes, as well as vehicles for local moves
Assignments:≈ 60% international moves via external mobility partners
System stack:Movex + Fortnox
Before Movex – planning in 52 spreadsheets
Christian remembers how he used to flip through an Excel spreadsheet every week while physical loading and unloading slips were piled up in binders. When a driver got sick or an extra customer showed up in Frankfurt, handwritten changes and text message chains were needed to keep everyone up to date.
The journey to Movex – live since fall 2023
Web forms & quotes – Customer data becomes a completed order with a single click.
Planning calendar – Christian assigns drivers and vehicles in seconds, views domestic and international jobs side by side, and dares to fill gaps in long-distance transport using Movex's assignment plan.
The Movex app – Drivers can see their entire weekly schedule, start and end times, photograph damage, upload packing lists as PDFs, and have customers sign digitally.
Fortnox connection – Times, items, and RUT documentation are transferred automatically so that invoices and payroll can be processed without double entry.
Results – more control, fewer phone queues
After eighteen months with Movex, Barks notices the difference every day. With everyone having the same real-time view, Christian can plan more aggressively without fear of double bookings. "Previously, two large jobs could end up on the same day just because a colleague and I had each entered them separately in our own Excel spreadsheets," he says.
The mobile app means that drivers no longer have to deal with long text message threads and can instead focus on driving using the map view. They can see two weeks ahead right in their pocket, know exactly when they need to load in Kalmar and unload in Cannes, and can update the customer at the touch of a button. This has reduced the number of calls to the office "by at least an hour a day," according to Christian.
Digital signatures quickly became a requirement, not just a convenience. Customers sign off on the work on their phones, while the driver simultaneously photographs any damage and uploads packing lists as PDFs. For international assignments, Barks still receives a large stack of paper from its partners—customs documents, insurance letters, and other attachments—but now it is enough to scan and upload everything as PDFs in Movex. Instead of binders, everyone knows that they can find the right document directly on the order in the system.
Finally: payroll and invoice flow. When a week's work is complete, the times are sent to Fortnox without a single cut and paste. "It was an eye-opening experience the first month; we didn't have to chase anyone for time reports. Everything was already there. Now our big job is to make sure we chase our staff so they actually record their times too."
In summary, Barks has transitioned from paper filing to a fully digital workflow that scales up during peak season without overwhelming the office with administrative tasks.
Season peak without extra stress
From May to October, the number of staff in the field almost doubles. Previously, this meant that printouts tripled and schedule sheets became crowded. Now, scaling up is plug-and-play: new summer temps receive a short onboarding pass in the Movex app and can then view the driving schedule, clock in their hours, and receive their paychecks without any extra input from the office.
“Everymoving company deserves Movex – especially the larger ones that really depend on everything working together.”
Conclusion – ready to leave Excel behind?
Would you also like to eliminate paperwork in the cab and double bookings in your planning? Book a demo and we will show you how Movex can give your moving company the same control as Barks – regardless of whether you are driving around the neighborhood or across the continent.
Thanks for chatting, Christian, planner at Barks Flytt & Alltjänst.
Christian started as a driver at Barks in 2008. After 15 years on the road, he moved into the office and is now the main planner for both domestic and international transport, as well as a super user in Movex.
Family-owned moving company in Kalmar specializing in fragile goods and international moves – local, domestic, and international since 2008.
